Compliance gaps nobody spots
Right-to-work docs, DBS certificates and professional accreditations expire quietly — until a client flags it or an audit reveals the gap.
Recruitment & staffing
Compliance docs expiring unnoticed. Timesheets that don't pay themselves.
When placing people is the job, the back-office should not be the bottleneck. Meridian builds custom compliance, timesheet-to-payroll and margin reporting software for UK recruitment and staffing businesses that have outgrown their patchwork of tools.
The manual work that costs you
Sound familiar?
Most recruitment and staffing businesses carry an invisible overhead of fragile admin: compliance docs chased by email, timesheets manually transcribed, margins tracked weeks late.
Timesheets to invoices: manual
Hours collected one way, processed another, invoiced a third. Each step is a hand-off that takes time and creates errors.
Margin invisible until month-end
You know the placement fee. The gross margin — after contractor pay, holiday pay, NI and AWR obligations — is only visible in arrears.
Contractor onboarding is a project
Collecting documents, verifying references and setting up payroll takes hours per contractor, mostly repeated email threads.
AWR and holiday accrual by feel
Agency Workers Regulations and holiday pay obligations are tracked in spreadsheets that are always slightly out of date.
Reporting takes a day to produce
Gross margin, fill rate, consultant performance — all assembled manually from different sources when a director asks for a view.
What we build
Custom systems built around your placements process, not a generic ATS template.
01 — Compliance document management
No more expired docs slipping through.
A single register for every worker's compliance documents — with automated expiry tracking, renewal reminders and a clear audit trail. The right person is notified before the document lapses, not after.
02 — Timesheet to payroll to invoice
One clean flow from hours worked to money received.
Connect timesheet approval, payroll calculation and client invoicing in a single workflow — so the hours a contractor logs on Monday become a posted invoice by the end of the week, without manual transcription.
03 — Margin reporting & dashboards
Live gross margin, not last month's numbers.
A clear view of revenue, gross margin and placement activity — per consultant, per client and across the business — updated as placements are logged, without a manual data pull.
04 — Contractor onboarding & automations
Turn a day of admin into twenty minutes.
Automate the document collection, reference checking and payroll setup steps that currently require someone to coordinate across five different threads — so consultants spend time placing people, not chasing paperwork.
What we have delivered
Delivered for UK operations businesses.
We protect client identity but share what was built — the operational challenge, the system we designed, and the time it saved.
Secure budgeting & P&L platform
For a UK operations business: a live cost-tracking and P&L system replacing shared spreadsheets, with role-based access and finance reporting for the director team.
Compliance & document management
Certification register with expiry-date alerts and a clean audit trail for an operations-heavy UK staffing and services business.
Operational software in private healthcare
Patient admin, compliance tracking and appointment workflows — replacing fragmented manual processes with a single system the team actually uses.
How it works
A fixed, clear process
from first call to handover.
No retainer. No ongoing licence. A focused build, a fixed price, and a system your team owns when we are done.
01
Free operations audit
A free 30-minute call. We identify your two or three biggest admin problems — compliance, timesheets, reporting or otherwise — and give you a straight view of what is worth fixing first.
02
Fixed-price proposal
If the fit is right, we scope the system precisely and give you a fixed price. You know the cost before we start. No hourly billing, no scope creep.
03
Built and handed over clean
We build the system, test it with your team and hand it over with full documentation. Secure, simple to use, and yours to run from day one.
Free operations audit
30 minutes. No pitch.
We talk through your current process — compliance tracking, timesheet flows, margin reporting or wherever the friction is — and give you a clear view of what modern software could fix, what it would cost, and whether it is worth it.
- We meet on Google Meet
- No obligation, no deck
- Prefer not to call? Email us